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- The Access Runtime now available for download - Microsoft Blog |
Sharepoint 2013 microsoft access free
After a long, hard effort by many people, the stars have finally aligned. The Access team is pleased to announce the release of the Access Runtime! We know lots of you are very anxious to get your hands on the Access Runtime.
You can now go and download the Access Runtime from the following location:. Microsoft Access provides a rich platform for developing database management solutions with easy-to-use customization tools. If no end user customization is required including report modifications , you can choose to distribute those Access solutions so that they run without requiring a full installation of Access Design a web table. Create a new web table. Add a field from the field gallery.
Add a field by clicking the datasheet. Change field properties. Add a calculated field. Set up data validation rules. Set up a field validation rule and message. Set up a record validation rule and message. Create a relationship between two web tables. Create a lookup field in Datasheet view. Modify a lookup field in Datasheet view. Maintain data integrity by using data macros. Create a web query. Create a web form. Create a report. Create a Navigation form and set it as the default form to display on start.
There are a few tasks that you should perform before you start to design your web database. Moreover, there are design differences between web databases and desktop databases that you should know about, especially if you are an experienced Access developer. Determine the purpose of your database Have a clear plan so you can make good decisions when working out design details. Find and organize the information required You cannot use linked tables in a web database.
Any data that you want to use that will not originate in the database must be imported before you publish. If you line up your data before you start designing, you can avoid having to refit your design to accommodate unexpected data challenges.
If you want to test your design in a browser while you design it not a bad idea , you have to publish it first. Plan your security You can take advantage of SharePoint security to control access to your web database. Plan security early so you can build it into your design. Some database features that you can use in a desktop database are not available with Access Services.
However, there are new features that support many of the same scenarios as these desktop features. The following table lists the desktop-only features, and the new feature that helps support the same scenario.
Important: You can create many client objects in a web database, but you cannot use them in a browser. However, they are part of the web database and can be used in Access on the desktop. People can open the web database in Access, and then use the client objects. This is an effective way to share a database, and also opens new opportunities for working together over the Web.
SharePoint handles any concurrency issues. When you have determined what your application must do, consider whether a database template would work. Database templates are pre-built applications that you can use as-is or modify to suit your particular needs. The File tab opens Backstage view, a new part of the Access interface where you'll find commands that apply to an entire database, such as Publish to SharePoint.
Review the proposed file name in the File Name box, and the path for the database file, listed just below. You can change the file name by typing in the File Name box. To change the path, click the folder icon next to the File Name box to browse for a location to put your database file. Click Create. Your new web database opens and displays a new empty table.
Note: You use Datasheet view to design a web table. When you first create a blank web database, Access creates a new table and opens it in Datasheet view. You can use the commands on the Fields tab and the Table tab to add fields, indexes, validation rules, and data macros — a new feature that lets you change data based on events. On the Create tab, in the Tables group, click Table. When you first create a table, it has one field: an AutoNumber ID field.
You can add new fields to store the items of information required by the table subject. For example, you might want to add a field that stores the date you begin tracking something. You can choose from a variety of preformatted fields and add them to your table by using the field gallery.
Tip: To change the name of an existing field, double-click the field name. Formatting and properties determine how a field behaves, such as what kind of data it can store. You can change these settings so that the field behaves the way that you want. Use the commands in the Formatting and Properties groups to change the settings.
You can add a field that displays a value that is calculated from other data in the same table. Data from other tables cannot be used as the source for the calculated data.
Some expressions are not supported by calculated fields. Point to Calculated Field , and then click the data type that you want for the field. Use the Expression Builder to create the calculation for the field. Remember that you can only use other fields from the same table as data sources for the calculation. The See Also section contains links to articles that provide information about how to use the Expression Builder.
You can use an expression to validate input for most fields. You can also use an expression to validate input for a table, which can be useful if you want to validate input for a field that does not support validation, or if you want to validate field input based on the value of other fields in the table. You can also specify the message that is displayed when a validation rule prevents input, known as a validation message. Type the message that you want to display when input data is not valid, and then click OK.
You can use a record validation rule to prevent duplicate records, or to require a certain combination of facts about the record are true, such as [Start Date] is greater than January 1, , and less than [End Date]. To create a relationship in a web database, you use the lookup wizard to create a lookup field. The lookup field goes in the table that is on the many- side of the relationship, and points to the table that is on the one- side of the relationship.
On the Fields tab, in the Properties group, click Modify Lookups. You can implement cascade updates and deletes by using data macros. You can use commands on the Table tab to create embedded macros that modify data. The following video shows you the basics.
The See Also section contains links to articles that provide more information about creating data macros. You can use a query as the data source for forms and reports. Queries run in the service, helping minimize network traffic.
For example, suppose you use a web database to track charitable contributions. You want to see who donated money while an event was occurring. You could use a query to select the data and prepare it for use in forms and reports. Note: This procedure uses the charitable contributions template as an example. You can follow along if you create a new database by using the charitable contributions database template.
On the Create tab, in the Queries group, click Query. In the Show Table dialog box, double-click each table that you want to include, and then click Close. Create any required joins by dragging fields from one object to another in the query design window. Add the fields that you want to use. You can drag the fields to the grid, or you can double-click a field to add it. Forms are the main way to enter and edit data in your web database, and are also useful for reviewing data.
Forms run in the browser, helping optimize performance. When you open a form, your browser retrieves the required data from SharePoint. You can filter and sort the data in the form without having to retrieve data again. Tip: For best performance, limit the records retrieved by your main forms and reports. Note: If you want to create an unbound form, skip this step. On the Create tab, in the Forms group, click one of the following buttons:.
Form Create a simple form that shows one record at a time, using the object you selected as a data source. Note: If you are creating an unbound form, this button is not available. Multiple items Create a form that shows multiple records at a time, using the object you selected as a data source.
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